Town Board Meeting

FINAL TOWN BOARD AGENDA
TOWN OF YORKTOWN
JANUARY 3, 2012

PLACE: TIME:
TOWN HALL 7:30pm

1. PLEDGE OF ALLEGIANCE

2. MOMENT OF SILENCE

3. REPORT FROM SUPERVISOR MICHAEL GRACE

4 REPORTS FROM TOWN COUNCIL

5. COURTESY OF THE FLOOR

6. ORGANIZATIONAL RESOLUTIONS

SALARIES
RESOLUTION
RESOLVED, that the Supervisor be hereby authorized and directed to pay salaries of all elected and appointed Town officials and employees without prior audit.

MILEAGE
RESOLUTION
RESOLVED, that the rate of 55.5 cents per mile be allowed to those Town officials and employees who use their own automobiles in the performance of their official duties in accordance with the budgetary appropriations, provided however, the expense incurred is presented to the Town Board in the proper manner and on the proper claim form.

BLANKET AUTHORITY/SIGN CONTRACTS
RESOLUTION
RESOLVED, that the Town Board hereby grants blanket authority to sign contracts for the Town, without the necessity of express advance approval by the Town Board to the Supervisor in the event the contract involves any expenditure of not more than $12,500, not to exceed $50,000 in any calendar year and is limited to one year in duration and be it

FURTHER RESOLVED, that this blanket authorization shall remain in effect until amended.

FISCAL REPORT FILING TO STATE COMPTROLLER
RESOLUTION
RESOLVED, that by the authority vested pursuant to Paragraph 10-a of Section 29 of the Town Law, the Supervisor shall submit to the Town Clerk within sixty days after the close of the fiscal year, a copy of the report to the State Comptroller required by Section 30 of the General Municipal Law and the Town Clerk shall cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller.

COMPTROLLER TO REFUND
CERTAIN CORRECTIONS OF ERROR
RESOLUTION
RESOLVED, that the Comptroller is appointed, as per Section 554 of the Real Property Tax Law to make refunds for correction of error up to a maximum of $2,500.00.

NEW YORK STATE DIVISION OF YOUTH STATE AID
RECREATION/YOUTH SERVICES PROJECT
RESOLUTION
RESOLVED, that the Supervisor be directed to make application to the New York State Division of Youth for State Aid for a Recreation and Youth Service Project Grant for 2012. The Parks and Recreation Department receives $10,000 of this application for recreation youth, and the Police Department receives another $10,000 via the Youth Officer.

AGREEMENT WITH NORWEST
RESOLUTION
Authorize the Supervisor to sign an agreement with Norwest for therapeutic recreational programs

AGREEMENT WITH SPORTS CLUBS
RESOLUTION
Authorize the Supervisor to sign an agreement with the following Sports Clubs:
Mohansic Girls Basketball
Shrub Oak Athletic Club
Yorktown Athletic Club

AGREEMENT WITH SENIOR CLUBS
RESOLUTION
Authorize the Supervisor to sign an agreement with the following Senior Clubs:
Jefferson Owners Corp.
AARP Chapter 3297
New Horizons
Shrub Oak Senior Citizens Club
St. Patrick’s Seniors
Yorktown Senior Club Chapter 1 &2

APPROVE ATTENDANCE NEW YORK STATE RECREATION AND PARKS SOCIETY– PARKS AND RECREATION SUPERINTENDENT JENNIFER FAVA
RESOLUTION
Whereas, in her capacity as President of the New York State Recreation and Parks Society, Superintendent Jen Fava’s attendance is required at a planning session to be held in Saratoga from January 11, 2012 through January 13, 2012, and

Whereas, all expenses incurred are expected to be covered by the New York State Recreation and Parks Society, however, any properly incurred expense not funded by NYSRPS shall be covered by the town’s funds, now

Therefore, Be It Resolved, Superintendent Fava shall be granted permission to attend said session and to use a town vehicle for the trip.

DELEGATES/ASSOCIATION OF TOWN MEETINGS
RESOLUTION
RESOLVED, that Supervisor Michael Grace be and is hereby designated as the voting delegate to represent the Town of Yorktown at the Association of Towns Meeting to be held in February 2012, and be it

FURTHER RESOLVED, that Councilman Terrence Murphy be and is hereby designated the alternate delegate to the aforementioned meeting.

DESIGNATED DEPOSITORIES
RESOLUTION
RESOLVED, that the following banks located in the Town of Yorktown are hereby designated as depositories for the Town of Yorktown:

JP Morgan Chase
2002 Commerce Street
Yorktown Heights, New York 10598

Bank of America
2 Triangle Center
Yorktown Heights, New York 10598

Wells Fargo
50 Main Street
White Plains, New York 10606

Putnam County Savings bank
331 Downing Drive
Yorktown Heights, NY 10598

Signature Bank
1C Quaker Ridge Road
New Rochelle, NY 10804

and be it

FURTHER RESOLVED, that Michael Grace, Supervisor of the Town of Yorktown, is hereby authorized, pursuant to Town Law Section 29(2), to act on behalf of the Town of Yorktown with said banks, and be it

FURTHER RESOLVED, that the above named banks are hereby required to provide a surety bond or pledge securities when applicable as required by Town Law Section 64(1) and General Municipal Law Section II, and be it

FURTHER RESOLVED, that the following banks are designated depositories for the following officers of the Town of Yorktown:

JP Morgan Chase, Yorktown Heights, New York:
Justice Raniolo Account
Justice Lagonia Account
Joint Bail Account - Justices Lagonia & Justice Raniolo

OFFICIAL NEWSPAPER
RESOLUTION
RESOLVED, that the official newspaper for the Town of Yorktown is hereby designated to be the Journal News

2012 MEETING DATES
RESOLUTION
RESOLVED, that the meeting dates of this Town Board will start at 6:45 PM unless otherwise noted and shall be as follows:

January 3
January 10
January 17
January 24
February 7
February 14
February 21
February 28
March 6
March 13
March 20
March 27
April 6
April 10
April 17
April 25 (Wednesday)
May 1
May 8 – John C. Hart Memorial Library
May 15
May 22
June 5
June 12
June 19- outdoor site, 6:00 p.m.
June 26
July 3 - outdoor site, 6:00 p.m.
July 10
July 27 - outdoor site, 6:00 p.m.
July 24
August 7 - outdoor site, 6:00 p.m.
August 14
August 21- outdoor site, 6:00 p.m.
September 4
Sep September 12 (Wednesday)
September 18
September 26 (Wednesday)
October 2
October 9
October 16 – John C. Hart Memorial Library
October 23
November 7 (Wednesday)
November 13
November 15 (Budget Review)
November 16 (Budget Review)
November 20
November 27
December 4
December 5 (Budget Hearing)
December 11

and as otherwise prescribed by law, and in the event a meeting date falls on a holiday, then the meeting shall be held the next succeeding evening or on such other dates as may be determined, and be it

FURTHER RESOLVED, that the Town Board will hold its regular budget meeting at 7:00 PM on the following date: December 5, 2012 (Wednesday)
and be it,

FURTHER RESOLVED, the Town of Yorktown will hold its annual Record Management Inventory on February 9 and February 10, 2012 and be it,

FURTHER RESOLVED, that Special Meetings shall be called and held in conformance with Section 62 of the Town Law and Article 7 of the Public Officers Law.

APPOINTMENT - MARRIAGE OFFICER
RESOLUTION
WHEREAS, Chapter 49 of the Laws of 1988 added a new Section 11-c to the New York Domestic Relations Law, empowering the governing body of any Village, Town or City to appoint one or more Marriage Officers and fix their compensation; and

WHEREAS, the Town Board of the Town of Yorktown, a duly constituted Town of the Suburban Class, deems it necessary and proper to create the position of Marriage Officer, possessing statutory authority to solemnize marriages within the Town;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to the provisions of such Section 11-c of the Domestic Relations Law, David Paganelli, Councilman, is hereby appointed a Marriage Officer of the Town of Yorktown, and be it

FURTHER RESOLVED, that this appointment shall take effect on January 1, 2012, and shall continue for a term ending on December 31, 2013.

APPOINTMENT - MARRIAGE OFFICER
RESOLUTION
WHEREAS, Chapter 49 of the Laws of 1988 added a new Section 11-c to the New York Domestic Relations Law, empowering the governing body of any Village, Town or City to appoint one or more Marriage Officers and fix their compensation; and

WHEREAS, the Town Board of the Town of Yorktown, a duly constituted Town of the Suburban Class, deems it necessary and proper to create the position of Marriage Officer, possessing statutory authority to solemnize marriages within the Town;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to the provisions of such Section 11-c of the Domestic Relations Law, Nicholas J. Bianco, Councilman, is hereby appointed a Marriage Officer of the Town of Yorktown, and be it

FURTHER RESOLVED, that this appointment shall take effect on January 1, 2012, and shall continue for a term ending on December 31, 2016.

APPOINTMENT - MARRIAGE OFFICER
RESOLUTION
WHEREAS, Chapter 49 of the Laws of 1988 added a new Section 11-c to the New York Domestic Relations Law, empowering the governing body of any Village, Town or City to appoint one or more Marriage Officers and fix their compensation; and

WHEREAS, the Town Board of the Town of Yorktown, a duly constituted Town of the Suburban Class, deems it necessary and proper to create the position of Marriage Officer, possessing statutory authority to solemnize marriages within the Town;

NOW, THEREFORE, BE IT RESOLVED, that pursuant to the provisions of such Section 11-c of the Domestic Relations Law, Alice E. Roker, Town Clerk, is hereby appointed a Marriage Officer of the Town of Yorktown, and be it

FURTHER RESOLVED, that this appointment shall take effect on January 1, 2012, and shall continue for a term ending on December 31, 2016.

SET SALARY OF EXECUTIVE ASSISTANT TO THE SUPERVISOR
RESOLUTION
BE IT RESOLVED, that the Town Board of the Town of Yorktown hereby sets the annual salary of the Executive Assistant to the Supervisor at $73,743.00.

Supervisor Grace announced his personal appointments as follows:

Mary Capoccia as the Executive Assistant to the Supervisor.

Councilman Terrence Murphy as Deputy Supervisor to serve during the absence or inability of the Supervisor to act, or while the office of Supervisor is vacant, pursuant to Section 42 of the Town Law.

Supervisor Grace also appointed the following:

Liaison to ABACA:
Liaison to the ALS Commission: Councilman Murphy
Liaison to the Cable Committee: Supervisor Grace
Liaison to Chamber of Commerce Councilmen Murphy & Bianco
Liaison to the Community Housing Board:
Liaison to the Conservation Board: Councilman Bianco
Liaison to the Fire Prevention Board: Councilman Murphy
Liaison to Library Board of Trustees: Councilman Patel
Liaison to the Open Space Committee: Councilman Bianco
Liaison to Planning Board: Councilman Paganelli
Liaison to the Police Advisory Board: Councilman Paganelli
Liaison to Recreation Commission: Councilman Paganelli
Liaison to the Senior Advisory Committee: Lisa Grace
Liaison to the Teen Advisory Committee: Lisa Grace
Liaison to the Tree Conservation Advisory Commission: Councilman Bianco
Liaison to the Utilities Oversight Committee: Councilman Patel
Liaison to the Zoning Board of Appeals: Councilman Murphy

Liaison to School Districts:
Croton School District: Councilman Patel
Lakeland School District: Councilman Bianco
Ossining School District: Deputy Town Clerk Quast
Yorktown Central School District: Councilman Paganelli

7. COURTESY OF THE FLOOR

8. ADJOURN

ALICE E. ROKER
TOWN CLERK
TOWN OF YORKTOWN

DATED: January 3, 2012

The Town Board respectfully requests that you keep your remarks during Courtesy of the Floor as brief as possible; no more than three minutes.