Final Town Board Meeting

FINAL TOWN BOARD AGENDA

TOWN OF YORKTOWN

September 3, 2013

 

PLACE:                 

TOWN HALL                                                            ________                    7:30pm

 

PLEDGE OF ALLEGIANCE

 

2.         MOMENT OF SILENCE

 

3.         REPORT FROM SUPERVISOR MICHAEL GRACE

                                        

4.         REPORTS FROM TOWN BOARD MEMBERS

 

5.         PRESENTATION

Audit Report - O’Connor, Davies, LLP

                          

6.         RESOLUTIONS FROM THE MEETING OF 08/6/2013

 

7.         COURTESY OF THE FLOOR

 

8.         PERSONNEL

Re-Appoint Town Assessor for six-year term

            BE IT RESOLVED, that effective October 1, 2013 Kim Adams Penner of Yorktown Heights, New York is reappointed Town Assessor for a six-year term which expires on September 30, 2019.

 

9.         PUBLIC HEARING:

            Decision:

Sanctuary Golf Club – Amend Special Use Permit

            Reconvene:

Town of Yorktown - Sylvan Glen Dog Park – Request a Wetland Permit

 

10.       AWARD BIDS

John C. Hart Memorial Library Temporary Library Relocation Services

            Whereas, invitation to bid for the Temporary Library Relocation services for the John C. Hart Memorial Library, at 1130 East Main Street, Shrub Oak, NY was duly advertised, and

         

            Whereas, said bids were received and opened on August 23, 2013, with the bid amount for the above-referenced project summarized as follows:

 

 

 

            William B Meyer, Inc.                           $15,990.00

            255 Long Beach Blvd.

            Stratford, CT.06615

 

            National Library Relocations, Inc.                 $18,410.00

            70 Bridge Rd.

            Islandia, NY 11749

 

            Whereas, that upon the recommendation of Patricia Barresi, Library Director, the bid for the Temporary Library Relocation Services be and is awarded to William B. Meyer, Inc. the lowest responsible bidder.

 

Library Refinishing and Reupholstering Furniture

            Whereas, invitation to bid for the John C. Hart Memorial Library Refinishing and Reupholstering Furniture, at 1130 East Main Street, Shrub Oak, NY was duly advertised, and   

            Whereas, bids were received and opened on September 3, 2013, with the bid amounts for the above-referenced project summarized as follows:

 

            Tape Measure, LLC                             $12,226.00

            41 Washington Avenue

            Pleasantville, NY 10570

         

            Whereas, that upon the recommendation of Patricia Barresi, Library Director, the bid for the John C. Hart Memorial Library Refinishing and Reupholstering Furniture be and is awarded to Tape Measure, LLC, the Sole responsible bidder.

 

Re-Bid – John C. Hart Library Children’s Room Renovation

            Whereas, invitation to bid for the John C. Hart Memorial Library Children’s Room Renovation, at 1130 East Main Street, Shrub Oak, NY was duly advertised, and

         

            Whereas, no bids were received, now

 

            Therefore be it Resolved, upon the recommendation of Patricia Barresi, Library Director, the bid for the John C. Hart Memorial Library Children’s Room Renovation be rebid.

 

Re-Advertise Bid John C. Hart Library Children’s Room Renovation

            NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Town Clerk, Town of Yorktown, Westchester County, N.Y until 10:00 a.m., Thursday, September 26, 2013 at the at the Town Hall, 363 Underhill Avenue, Yorktown Heights, N.Y. 10598 for General Construction for the John C. Hart Memorial Library Children’s Area - Renovation, 1130 East Main Street, Shrub Oak, New York 10588.

 

            Specifications for work proposed may be obtained at the office of the Town Clerk at said Town Hall.

 

 The bidder assumes the risk of any delay in the mail or in the handling of the mail by the employees of the Town of Yorktown.

 

            Whether sent by mail or means of personal delivery, the bidder assumes the responsibility

for having the bids in at the time and the place specified above.

 

            All bids are to be returned to the Town Clerk, 363 Underhill Avenue, Yorktown Heights, NY 10598, marked “Bid – John C. Hart Memorial Library Children’s Area - Renovation”.

 

            The Town of Yorktown reserves the right to reject any and all bids and to accept that bid which is deemed most favorable to the interests of the Town of Yorktown.

 

Street Light Maintenance

            WHEREAS, invitation to bid for the Street Light Maintenance and Repair Services for the Town of Yorktown was duly advertised, and

 

            WHEREAS, said bids were received and opened on September 3, 2013, with the bid amounts for the above-referenced project summarized as follows:

 

Hanover Electric                       (Year 2013 – 2014)

Hourly Rate:

 

Regular                         $110.00

Overtime                                  $160.00

Sunday/Holiday                        $200.00

 

            Verde Electric Corp.    (Year 2013 – 2014)

            Hourly Rate:

                                    Regular                         $250.00

                                    Overtime                                  $312.00        

                                    Sunday/Holidays                       $350.00

                                                                                 

 

            Yorktown Electric                    (Year 2013 – 2014)

            Hourly Rate:  

                                    Regular                         $130.00

                                    Overtime                                  $185.00                    

                                    Sunday/Holidays                       $230.00

 

            RESOLVED, that upon the recommendation of the Highway Superintendent, Eric DiBartolo, the bid for Street Light Maintenance and Repair Services the be and is hereby awarded to Hanover Electric, the most responsive bidder.

 

 

            BE IT FURTHER RESOLVED, the contract is to begin on August 15, 2013 and terminate on August 14, 2014. The Town shall have the option to extend this contract at the same price two (2) times, for two (2) additional one-year terms, a total of three (3) years if all options to extend are exercised.

 

Traffic Light Maintenance

            WHEREAS, invitation to bid for the Traffic Light Maintenance and Repair Services for the Town of Yorktown was duly advertised, and

 

            WHEREAS, said bids were received and opened on September 3, 2013 with the bid amounts for the above-referenced project summarized as follows:

 

                        Verde Electric Maintenance Corp         (Year 2013 – 2014)

                        Hourly Rate:

                                                Regular             $250.00

                                                Overtime                      $312.00

                                                Sunday/Holiday            $350.0

 

            RESOLVED, that upon the recommendation of the Highway Superintendent, Eric DiBartolo, the bid for the Traffic Light Maintenance and Repair Services be and is hereby awarded to Verde Electric Maintenance Corp., the sole responsible bidder.

 

            BE IT FURTHER RESOLVED, the contract is to begin on August 15, 2013, and terminate on August 14, 2014. The Town shall have the option to extend this contract at the same price two (2) times, for two (2) additional one-year terms, a total of three (3) years if all options to extend are exercised.

 

Portable Generator w/trailer

            Resolved, that bids were received on August 8, 2013 for the Purchase of a Portable Generator w/ Trailer, bid #13-3, and are summarized as follows:

 

                        NAME OF BIDDER                               AMOUNT OF BID

                        Penn Jersey Machinery, LLC                $57,700.00

                        W.R. Repair Service, LLC                     $59,950.00

                     

RESOLVED, that the bid for the Purchase of a Portable Generator w/Trailer for the Water Pollution Control Plant, bid #13-3, be awarded to Penn Jersey Machinery, LLC, at a cost of $57,700.00.

 

11.       RESOLUTIONS     

                         Request from Engineering Department:

Kirschenbaum Minor Subdivision 2nd Performance Bond Reduction

WHEREAS, Ariel Weinberger, as applicant, provided the Town with Western Surety Company Performance Bond No.70978493, in the amount of $61,620.00, to serve as the Performance Bond for the Kirschenbaum Subdivison located on White Hill Road, and,

 

WHEREAS, Ariel Weinberger, as applicant, provided the Town with Western Surety Company License & Permit Bond #70978496, in the amount of 10,000.00, to serve as the Erosion Control Bond for the Kirschenbaum Subdivision, and

 

WHEREAS, Ariel Weinberger, as applicant, provided the Town with Check No.614, in the amount of $5,729.00, to serve as the Inspection Fees for the Kirschenbaum Subdivision, and

 

WHEREAS, Ariel Weinberger has requested a second Performance Bond reduction, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her department has inspected the property and determined that the improvements for the site have been met, therefore, a second Performance Bond reduction has been completed and all other securities held for the remaining improvements, NOW, THEREFORE BE IT

 

RESOLVED, that the above referenced Performance Bond is hereby reduced to $19,800.00 ($29,652.00 - $19,800.00 = $9,852.00 back to developer) and, BE IT FURTHER

 

RESOLVED, that the Erosion Control Bond will remain in full force and effect until the entire site has been completed.

 

Release Erosion Control Bond #BSWPPP-060-12 - $300.00

WHEREAS, Nejame & Sons of Danbury, LLC as applicant for Singh, posted Check No.9308 in the amount of $300.00, which was deposited into the T33 Account on August 9, 2012, covering permit #060-12, for work performed at the Lewis Avenue residence, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $300.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the above-described Erosion Bond in the amount of $300.00, be and is hereby released to Nejame & Sons of Danbury, LLC, 91 South Street, Danbury, CT 06810.

 

            Request from Finance Department:

Budget Transfer – 2012 Audit Adjusting Journal Entry #8

            Be it resolved that the Town Board authorizes the Comptroller to transfer funds as per the attached spreadsheet for the purpose of 2012 Audit Adjusting Journal Entry #8

 

 

 

Authorize Town Comptroller to payout to the Estate of Patrick Molinari

            Resolved, that the Town Board hereby authorizes the Town Comptroller to pay the Estate of Patrick Molinari the cash value of unused Vacation, Personal and Floating Holiday leave accrued as of 08/16/13 as follows:

 

Rate of Pay:                                          $32.7484 hourly

 

Vacation Leave:                                   86.25  hours x $32.7484          =          $ 2,824.54

Personal Leave:                                      3.75  hours x $32.7484          =          $    122.81

Floating Holiday Leave:                        15.00   hours x $32.7484        =          $    491.23

          

                                                                                    Total                            $ 3,438.59

 

                         Request from the Police Department:

Authorize Supervisor to sign an agreement with Land                                            Communications, Inc.

            RESOLVED, that the Town Board hereby authorizes the Supervisor to sign an agreement with Land Communications, Inc., for the maintenance of telephone equipment and telephone system at the Police Department, from October 1, 2013 through September 30, 2014, at the annual amount of $1,254.00.

 

                         Request from Supervisor’s Office:

Authorize Supervisor to sign Cablevision Settlement Agreement

            Resolved, that the Supervisor is authorized to sign a Cablevision Settlement Agreement

Refer out Jefferson Valley Mall Expansion Amended Site Plan

            RESOLVED, the Town Clerk is authorized to refer out Jefferson Valley Mall Expansion Amended Site Plan application to the appropriate agencies for review and comment.

Authorize Building Inspector to issue Demolition Permit – Jefferson Valley Mall

            Resolved, that the Building Inspector is authorized to issue a Demolition Permit to the Jefferson Valley Mall Theatre Space for tenant fit up.

 

12.       MONTHLY REPORT

Building Department
Finance Department
Tax Department

 

13.       COURTESY OF THE FLOOR

         

 14.        ADJOURN

 

ALICE E. ROKER

TOWN CLERK

TOWN OF YORKTOWN

DATED:     September 3, 2013

 

 

            SCHEDULED PUBLIC HEARINGS

Baptist Church Road – September 17, 2013

 

             OUTSTANDING BIDS/RFP’S

Advanced Life Support Contract
Replacement of Hot Water Boiler – Water Department
Automotive & Mechanical Parts & Equipment
Tow Bid
RFP – Tax Certiorari Counsel