Town Board

Tuesday, May 6, 2014 - 7:30pm

TOWN BOARD AGENDA
TOWN OF YORKTOWN
May 6, 2014

PLACE: TIME:
TOWN HALL 7:30pm

The Following Public Hearing will NOT be reconvened tonight.

To consider the request made by Tom McCrossan and Mark McGoldrick for a

Special Use Permit to operate a Convalescent Home at 482 Underhill Avenue, Yorktown

Heights, NY

Waiting for a decision from the Zoning Board of Appeals.

PLEDGE OF ALLEGIANCE

Girl Scout Silver Award Recipients:

Maggie Defeo

Shelby Grosso

Gina Scandurra

2. MOMENT OF SILENCE

3. PROCLAMATIONS FROM THE TOWN OF YORKTOWN AND WESTCHESTER

COUNTY LEGISLATORS MICHAEL KAPLOWITZ AND JOHN TESTA

Yorktown High School’s Mock Trial Team

Cameron Cushner Megan Metz

Joe Bisaccia Arbina Camaj

Richard Campanaro Daniel DelBene

Timothy Forbes Jesse Horowitz

Emma Kaishian Gabriella Landicino

Brendan Lawlor Sahil Mohan

Michael Resko Jesse Sloan

Jordan Tessler Anthony White

High School Coach Steve Rome

Attorney Advisors Robert Gironda

Linda Gironda

Donna Cook

Semi Finalist in National Science and Engineering Competition

Smita Mohindra

4. REPORT TO THE TOWN FROM SUPERVISOR GRACE

5. REPORTS FROM TOWN COUNCIL

6. RESOLUTIONS FROM the April 15, 2014 Meeting

7. VOLUNTARY BOARDS

Appointments:

BE IT RESOLVED, that Ron Cabriele is hereby appointed as a member of the Stormwater Advisory Committee for a three year term expiring on May 1, 2017.

BE IT RESOLVED, that Kenneth Belfer is hereby reappointed as a member of the Stormwater Advisory Committee for a three year term expiring on May 1, 2017.

8. COURTESY OF THE FLOOR

9. PUBLIC HEARINGS

Convene

To amend Chapter 260 of the Code of the Town of Yorktown entitled “TAXATION” by amending Article IV entitled “Installment Agreement for Delinquent Real Property Taxes,” regarding maximum term and required down payment

10. ADVERTISEMENTS

Public Hearings for May 20, 2014

Proposed local law amending Chapter 65:

To add a new Article IV to Chapter 65 of the Code of the Town of Yorktown entitled “OFFICERS AND EMPLOYEES.” Concerning filling vacancies in elected office.”

Request from SUNOCO

Special Use Permit – Gasoline Station – Lee Boulevard

To consider the application received from Sunoco A-Plus, Sun Oil Company, 3640/3650 Lee Boulevard, Jefferson Valley, New York 10535, c/o Control Point Associates, Inc. for an amended special use permit for the replacement of existing wall sign, replacement of existing under canopy lighting, re-image exterior wall treatment and add stone knee wall, stucco, red deco band and decorative gooseneck lighting.

Bids:

Leak Detection:

WHEREAS, the Yorktown Consolidated Water District sought bids, through the competitive bidding process, for professional leak detection survey services on the Town’s 174 miles of water main, and

WHEREAS, on April 11, 2014, two sealed bids were received as follows:

New York Leak Detection in the amount of $26,769.00

New England Water Distribution Services in the amount of $17,835.00

WHEREAS, the general specifications of the original bid have been changed to omit that the bidder must have a minimum of 10 years’ experience performing such services under the present company name;

WHEREAS, due to the change in the general specifications any bids received with respect to Leak Detection Survey Services as set forth in the April 11, 2014 bid are rejected and said bid is cancelled;

NOW THEREFORE, BE IT RESOLVED, that the Leak Detection Survey Services as set forth in bid number 2014.2 is hereby authorized to be advertised for bids.

Various Highway Materials:

Rental of Highway Equipment, Street/Traffic Signs, Pavement Markings.

11. AWARD BIDS

F 550 Truck with Hydraulic gate - Refuse and Recycling Department

WHEREAS on April 30, 2014, seven (7) proposals were received for the purchase of a 2015 F550 Super Duty Truck (diesel and/or gasoline) with Stake body and Hydraulic Lift Gate:

Diesel Engine Gasoline Engine

Gabrielli Truck Sales: $ 54,953.00 $ 48,299.00

Kingery – Rye Ford: $ 57,815.00 $ 50,315.00

Park Ford of Mahopac: $ 53,166.00 $ 46,787.00

West Herr Ford: $ 56,028.00 $ 48,187.00

(Includes 5 years or 60,000 mile

warranty for gasoline engine)

Vision Ford: $ 55,300.00 $ 48,634.00

(Includes 5 years or 60,000 mile

warranty for gasoline engine)

Interstate Ford Truck Sales: $ 51,824.00 $ 44,942.00

$ 2,070.00*

(5 years or *100,000 mile warranty for gasoline engine)

Shaker’s Inc.: $ 51,043.00 $ 44,100.00

$ 2,290.00*

(5 years or *100,000 mile warranty for gasoline engine)

RESOLVED, the Refuse & Recycling Coordinator recommends the purchase of a 2015 Ford 550 Super Duty 4x4 Truck, V-10 Gasoline Engine, with Stake Body and Hydraulic Lift Gate from Shaker’s, Inc., 831 Straits Turnpike, Watertown, CT.; $44,100.00 + $ 2,290.00 (100,000 mile warranty for gasoline engine) = $ 46,390.00 from, the low bidder, Shaker’s Inc.

T shirts – Parks and Recreation Department

WHEREAS, invitation to bid for T-Shirt and Uniforms for use town-wide, was duly advertised, and

WHEREAS said bids were received and opened at 11:00am on the 11th day of April 2014, now therefore be it,

RESOLVED, that upon the recommendation of the Supt. of Parks & Recreation, the bid be and is hereby awarded to the lowest bidder, GHI Marketing d.b.a AIA, for the items numbered 1 through 14 as outlined on the attached summary of bids.

BE IT FURTHER RESOLVED, these items will be ordered on a per item basis.

12. RESOLUTIONS

Requests from the Engineering Department:

WHEREAS, the Town Board at its meeting of April 22, 2014, extended the bid for Laboratory Services for the Water Pollution Control Plant, Bid #13-01, and

WHEREAS, the dates of the extension were incorrectly written, and

WHEREAS, the correct dates are to be 4/13/14 – 5/12/15,

NOW THEREFORE BE IT RESOLVED, that the Laboratory Services for the Water Pollution Control Plant, Bid #13-01, is hereby extended for a one year period (4/13/14-5/12/15).

Requests from the Parks and Recreation Superintendent:

Authorize the resurfacing of the inline hockey rink at Shrub Oak Memorial Park

BE IT RESOLVED, the Parks and Recreation Superintendent is authorized to contract with Copeland Coating Company Inc. to resurface the inline hockey rink at Shrub Oak Memorial Park in the amount of $15,900 to be paid out of the Parks and Recreation Trust Account and reimbursed to the same account through the DASNY Reimbursement Grant.

. Authorize Site Design Concepts to draft a site plan to fix drainage issues at Rt. 202 ballfield

BE IT RESOLVED, the Parks and Recreation Superintendent is authorized to contract with Site Design Concepts to draft a Site Plan, Erosion and Sediment Plan and Construction Documents for bidding to fix the drainage issues at the Rt. 202 – 90’ baseball field, to be paid out of the Parks and Recreation Trust Account and reimbursed to the same account through the DASNY Reimbursement Grant.

. Authorize the Supervisor to sign an agreement with the Yorktown Grange

WHEREAS, the Town wishes to obtain space for a period of five (5) weeks in which to operate a full day summer camp program under the Department of Parks and Recreation,

NOW THERFORE, BE IT RESOLVED, that the Town has determined the action contemplated under this Resolution is a Type II action under the State Environmental Quality Review Act (“SEQR”) and therefore no further review is required under SEQR; and be it

FURTHER RESOLVED, that the Supervisor is authorized to execute a lease agreement on behalf of the Town, as tenant, with Yorktown Grange, landlord, at 99 Moseman Road, Yorktown Heights, from June 30, 2014 through August 1, 2014, at a rent of $2,000.00, to provide facilities for the Parks and Recreation Department’s full day summer camp program.

Authorize the Parks and Recreation Supt. to go out to bid for the demolition and removal of a structure at Granite Knolls Park

WHEREAS, the Town wishes to demolish and remove debris from the barn at Granite Knolls Park on the East side of Stoney Street,

NOW THERFORE, BE IT RESOLVED, the Parks and Recreation Superintendent is authorized to go to bid for building demolition services.

Request from the Recreation Commission

. Alienation of Parkland

Requests from the Receiver of Taxes

Authorize Supervisor to sign agreement with Software Consulting Associates

RESOLVED, the Town Board authorizes the Town Supervisor to sign an agreement with Software Consulting Associates, Inc. (“SCA”) for the purchase of software licenses for a real property tax collection system and a lien collection system, and the installation of the software and conversion of data from the Town’s existing tax collection software program, at a cost of $28,700, and the for purchase of a one-year maintenance and support agreement, to commence 30 days after satisfactory startup of the system, at a cost of $4,380 for one year.

Requests from the Town Clerk:

Extend the Microfilm Maintenance Bid

WHEREAS, bids for the Microfilm and Microfiche Reader/Printer Maintenance, Repair

And Supplies were received and opened on May 21, 2013; and

WHEREAS, said bid was awarded to Metro Imaging, Inc. 10 Merry Lane, East Hanover,

NJ; and

WHEREAS, the Town has the option to extend said bid for two additional one year

period; and

WHEREAS, said bid commenced June 3, 2013 through June 2, 2014

BE IT RESOLVED, that the Town Clerk hereby recommends that the Town exercise its

option to renew the contract per the terms of the bid; and be it

FURTHER RESOLVED, the date of the extension will commence June 3, 2014 through

June 2, 2015.

Requests from the Northern Westchester Joint Water Works

Refund – Account #43-0431171-3

RESOLVED, that upon the recommendation of the Northern Westchester Joint Water Works, a refund in the amount of $36.68 be issued to Account # 43-0431171-3 due to an overpayment.

13. MONTHLY REPORTS

Receiver of Taxes
Building Department

14. ADJOURN

Alice E. Roker

Town Clerk

Town of Yorktown

Date: May 6, 2014

The Town Board’s Meeting begins at 6:45PM, with television coverage beginning at 7:30PM

See a list of outstanding bids on the Town Clerk’s page, Town of Yorktown’s website: www.yorktownny.org (link is external)

Reconvene – Date To Be Announced

To consider the request made by Tom McCrossan and Mark McGoldrick for a

Special Use Permit to operate a Convalescent Home at 482 Underhill Avenue, Yorktown